How to add a new HTML email signature in the Outlook webapp

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Here’s a step-by-step guide on how to add a new HTML signature in the Outlook web app and paste the signature HTML from the clipboard:

  1. Copy the email signature from to the clipboard.
  2. Open Outlook: Open your web browser and navigate to Sign in with your Microsoft account if you’re not already signed in.
  3. Access Settings: Once you’re logged in, locate the gear icon in the upper-right corner of the Outlook interface. Click on it to open the settings menu.
  4. Navigate to Mail > Compose and reply: In the Settings menu, click on “Mail” from the left-hand navigation pane, then click on “Compose and reply” to access signature settings.
  5. Create a New Signature: Please enter your signature name.
  6. Paste HTML Signature from Clipboard: If you have your HTML signature copied to the clipboard, simply paste it into the text box. You can do this by pressing Ctrl + V (Windows) or Command + V (Mac) on your keyboard.
  7. Save Changes: After pasting your HTML signature and adjusting it as needed, scroll down and click on the “Save” button to save your new signature.
  8. Select default signatures: After saving please select your signature as a default one for the New Messages and for the Replies/Forwards:
  9. Test Your Signature: Compose a new email to test your HTML signature. It should automatically appear at the bottom of your email.
  10. Adjust as Needed: If your signature doesn’t display correctly or you want to make changes, go back to the signature settings and make adjustments as necessary.

That’s it! You’ve successfully added a new HTML signature in the Outlook web app by pasting the signature HTML from the clipboard.