How to add a new HTML email signature in the Outlook on Windows

Here’s a step-by-step guide on how to add a new HTML signature in the Outlook Windows 10/11 app by pasting the signature HTML from the clipboard:

  1. Copy the email signature from WordToHTML.net to the clipboard.
  2. Open Outlook: Launch the Outlook app on your Windows 10/11 computer.
  3. Access Settings: In the Outlook app, navigate to the ribbon at the top of the window. Click on the “File” tab located in the top-left of the window. This will open the File menu.
  4. Navigate to Options: In the File menu, click on “Options” located at the bottom of the list on the left-hand side. This will open the Outlook Options window.
  5. Go to Mail Settings: In the Outlook Options window, select the “Mail” category from the list on the left-hand side. This will display settings related to email handling.
  6. Access Signatures: Within the Mail settings, locate the “Signatures…” button, typically found in the “Compose messages” section. Click on it to access the signature settings.
  7. Create a New Signature: In the Signatures and Stationery window, click on the “New” button to create a new signature and enter its name.
  8. Paste HTML Signature from Clipboard: In the Edit Signature box, if you have your HTML signature copied to the clipboard, simply paste it into the text box. You can do this by right-clicking in the text box and selecting “Paste” from the context menu, or by pressing Ctrl + V (Windows) on your keyboard. Choose the default signature for the New messages.
  9. Save Changes: After pasting your HTML signature, click on the “OK” button to save your new signature.
  10. Test Your Signature: Compose a new email to test your HTML signature. It should automatically appear at the bottom of your email.
  11. Adjust as Needed: If your signature doesn’t display correctly or you want to make changes, return to the signature settings and edit your signature as necessary.

That’s it! You’ve successfully added a new HTML signature in the Outlook Windows 10/11 app.

How to add a new HTML email signature in the Outlook webapp

Here’s a step-by-step guide on how to add a new HTML signature in the Outlook web app and paste the signature HTML from the clipboard:

  1. Copy the email signature from WordToHTML.net to the clipboard.
  2. Open Outlook: Open your web browser and navigate to Outlook.live.com. Sign in with your Microsoft account if you’re not already signed in.
  3. Access Settings: Once you’re logged in, locate the gear icon in the upper-right corner of the Outlook interface. Click on it to open the settings menu.
  4. Navigate to Mail > Compose and reply: In the Settings menu, click on “Mail” from the left-hand navigation pane, then click on “Compose and reply” to access signature settings.
  5. Create a New Signature: Please enter your signature name.
  6. Paste HTML Signature from Clipboard: If you have your HTML signature copied to the clipboard, simply paste it into the text box. You can do this by pressing Ctrl + V (Windows) or Command + V (Mac) on your keyboard.
  7. Save Changes: After pasting your HTML signature and adjusting it as needed, scroll down and click on the “Save” button to save your new signature.
  8. Select default signatures: After saving please select your signature as a default one for the New Messages and for the Replies/Forwards:
  9. Test Your Signature: Compose a new email to test your HTML signature. It should automatically appear at the bottom of your email.
  10. Adjust as Needed: If your signature doesn’t display correctly or you want to make changes, go back to the signature settings and make adjustments as necessary.

That’s it! You’ve successfully added a new HTML signature in the Outlook web app by pasting the signature HTML from the clipboard.

How to add a new HTML email signature in Apple Mail on Mac

Here’s a step-by-step guide on how to add a new HTML email signature in the Apple Main on Mac:

  1. Copy the email signature from WordToHTML.net to the clipboard.

  2. Open Apple Mail: Launch the Mail application on your Mac.
  3. Access Preferences: Click on “Mail” in the menu bar at the top of your screen, then select “Settings” from the dropdown menu. Alternatively, you can press Command + Comma (,) as a keyboard shortcut.
  4. Go to Signatures: In the Settings window, click on the “Signatures” tab. Here, you’ll see a list of your current email signatures.
  5. Create a New Signature: To create a new signature, click on the “+” button located below the middle column. This will add a new signature slot to the list.
  6. Name Your Signature: Please enter your signature name. This name is for your reference and won’t be visible to recipients.
  7. Paste Your HTML Signature: Before pasting please disable the ‘Always match my default message font’ option otherwise pasted signature will not look OK. In the right-hand column, you’ll see a text box to paste your email signature. Paste your HTML code directly into this box. Please note that the signature preview field may not show images, but you will see them while creating your emails.
  8. Assign Your Signature: In the middle column, you can assign your signature to specific email accounts. Check the box next to each email account you want to use this signature with.
  9. Test Your Signature: Close the Preferences window and compose a new email to test your HTML signature. Your signature should appear automatically at the bottom of your email.
  10. Adjust as Needed: If your signature doesn’t display correctly or you want to make changes, go back to the Settings window, select the signature you want to edit, and make adjustments to your HTML code.
  11. Save Changes: After making any adjustments, make sure to close the Settings window to save your changes. Your HTML signature is now ready to use in Apple Mail.

That’s it! You’ve successfully added a new HTML signature in Apple Mail.

How to add a new HTML email signature in Gmail webapp

Here’s a step-by-step guide on how to add a new HTML email signature in the Gmail web app:

  1. Copy the email signature from WordToHTML.net to the clipboard.
  2. Open Gmail: Go to your web browser and navigate to Gmail. Sign in with your Google account credentials if you’re not already signed in.
  3. Access Settings: Once you’re logged in, locate the gear icon in the upper-right corner of the Gmail interface. Click on it to open the settings menu.
  4. Go to Settings: In the settings menu, click on “See all settings” to access the full range of Gmail settings.
  5. Navigate to the Signature Section: Within the General settings, find the “Signature” section.
  6. Create a New Signature: In the signature settings, you’ll see options to create a new signature. If you already have a signature, it will be displayed here. To create a new one, click on the “Create new” button, enter your signature name, and click the Create button.
  7. Please Your Signature HTML: In the signature editor paste your HTML email signature copied from the WordToHTML.net signature generator.
  8. Save Your Signature: After you’ve entered your HTML signature, scroll down to the bottom of the Settings page and click on the “Save Changes” button to save your new signature.
  9. Compose a New Email to Test: To ensure your HTML signature appears correctly, compose a new email. You should see your HTML signature displayed at the bottom of the email body.
  10. Test Your Signature: Send a test email to yourself or a colleague to make sure your signature displays properly and looks the way you want it to.
  11. Adjust as Needed: If your signature doesn’t display correctly or you want to make changes, go back to the signature settings, make adjustments to your HTML code, and save your changes again.

That’s it! You’ve successfully added a new HTML signature to your Gmail account in the web app.

How to add social icons to your signatures or emails

To add icons with links to other websites or social profiles click on the following icon:

You click on an icon of your choice. By default WordToHTML.net inserts the icon as an HTML link, you need to enter the URL later. If you want to add only an icon image then untick this option.

If you want to add a URL to the link, click on the inserted icon and then click the Edit link icon:


 

How to create a public quick page

Our quick page feature lets you instantly create a public webpage of the contents of your file. You can then share this page.

Some usage examples:

  • Sending a page to colleagues for feedback
  • Sharing information with users or colleagues
  • Creating a temporary page for an event or product

It is important to note that although your quick page will stay live for as long as you are a subscriber, we do not recommend it for long-term use. If you cancel your subscription, your quick pages will be deleted 30 days after your cancellation.

We block search engines from crawling quick pages to avoid any potential abuse of this feature.

How to create your quick page. Just click the link icon below the editor window:

Then, give your page a title and preferred URL name. Click the share icon to generate your quick page.

Your quick page URL will get copied to your clipboard, ready for pasting.

Should you need to retrieve your quick page URL or delete your quick page, you can do so by clicking the drop-down arrow next to the link icon, and select manage quick pages.

Here, you can then view, copy your quick page URL to the clipboard, and edit or delete your quick page.

 

How to delete all saved HTML documents

You can delete all documents saved online on Word to HTML by clicking this menu item under the Save button below the Visual Editor.

Word to HTML will show a confirmation window shown below. Just click one of the buttons in order to delete all saved documents with all images that are referenced by saved HTML documents stored on Word to HTML or without them.

 

Dark theme mode

If you prefer, you can activate the dark theme by clicking this icon:

Or set the Dark theme in the Preferences.

 

How to use our HTML Email Creator Tool

Our HTML email tool helps you create great-looking emails fast.

You can create an email from scratch or modify one of our built-in templates.

You have full control over the text and layout.

You can add your own images or choose from our free built-in stock photo library.

Once your email is ready, you can send it to yourself or a colleague to see how it looks in your inbox.

You can then copy or save the email to send it via your email-sending system.

Try it now and discover how easy it is to create impactful emails.

Watch our short video overview:

How to use the AI writing tool

Try our new AI writing assistant! Our AI-powered assistant takes the stress and guesswork out of writing, making it easy to craft compelling stories, articles, and more.

Just click any of these icons or link and you will see the AI Writer window or use our dedicated AI Writer page.

Never be stuck for ideas. Our new AI writing tool can assist you in coming up with ideas for topics to write about.

All you need to do is enter the prompt and our AI tool will do the rest. For example, we ask the tool to come up with blog post ideas for a Yoga Studio.

The suggestions are shown in the AI reply text box. If you are satisfied with the reply you can insert the whole reply to the Visual Editor or select a part of it and then click the green ‘Add reply’ button.

The AI writing tool can even write text for you. For example, we can ask the tool to write marketing text to promote our new early-morning yoga classes for pregnant women.

You can be as descriptive and precise as you like. Once the text is generated, you can add it to the Visual Editor.

Try the AI writing tool for yourself and see how much time you can save.

Watch our short video overview